Changes & updates to the transmate platform
We have updated the way how bidding notes are handled in the rate request process. The notes are now copied over into the shipment and will remain visible in the notes section. This way, valuable bidding information remains easily consultable in the shipment after the carrier was allocated.
It is now possible to add additional charges to multiple shipments at once in the shipment overview. Select the shipments that need the charge, then click on the add charge icon on the menu. A modal appears that allows you to add costs to the shipment - including additional partners.
Apart from that, we made it possible to edit (manually added) shipment costs in the shipment more easily. If you hold the necessary rights, you can edit the cost by clicking on the edit icon on the right and the modal will appear.
Linked to the mobile app, you can now edit the carrier’s contact phone number in the proper formatted way with international phone code in the stage. This will facilitate the mobile app’s push-to-call function, and ensures the phone number is valid.
Live shipment tracking
As of now, live tracking or all parcel carriers is enabled. This will actively get the tracking information on parcel shipments. Based on the retrieved information of parcel carriers, the shipment status’ will be updated, and planned and actual delivery dates will be set.
But there is more! In the shipment page, you will see at the top of the stage, a message block that indicates if the shipment is being tracked:
when clicking on the more info, you can access the full list of all updates we could retrieve from the external API:
A lot has moved in the mobile app development lately. We are currently beta testing the mobile app in the field and will have the updated version available in both Google Play and Apple’s app store soon.
The invoice API was updated to now group the shipment’s invoice notes into a single consolidated field. This will make using the consolidated notes field in external account platforms more easy to read.
We added some standard views such as an overview for bidders that lists the shipments that are part of price requests, overviews for carriers for all allocated shipments, and some standard views that pre-filter the list more conveniently.
In the carrier self billing flow ( where a vendor creates the invoice for the shipper to approve), it is now possible to add a revoke message and reason. When revoking, a modal appears and allows the client entity to select a reason and some free text, which will be visible for the vendor.
The vendor will get more clear message on what the acceptance status is for an invoice, and can consult the decline reason for him to take action:
We are also rolling out a more robust automated audit flow that will automatically release invoices that pass validation criteria. This will allow faster turn around times in freight invoice verification. Invoices can be approved automatically seconds after the vendor (freight carriers or forwarders) have released their invoice to the client, and immediately exposes the invoice in the external API to be picked up by payment systems. We will be rolling out more functionality in the coming weeks.
Transmate's mobile app is making huge strides every day. After its beautiful redesign of the trips search and filtering system, we made further enhancements to make finding trips simpler and more efficient than ever before – now you can set bookmarks for filters and quickly load them into your search when you need them! We also integrated new quick filters for both inbound and outbound trips to simplify your searches, along with increasing visibility of the shipment information within each trip! Transmate is always improving their product for an easier, faster experience for its users.
Apart from that, the trips overview now groups on shippers instead of locations and folds it smarter:
Container numbers and reference numbers are made visible as well if they are available.
Various changes have been done in our API as well, mainly related to new mobile app features. Also, automated workers have been upgraded to improve freight invoice verification functionality.
It seemed that some browsers weren't correcty rendering the map in the shipment page, so we fixed that.
In the stages block, both shippers and carriers can now add driver information - phone number included, truck or vessel information and notes. This information will be directly available in the Transmate mobile app and can be used to phone the driver from within the app.
We have added the entity information of the shipment clearly visible in the aside at the top right. When partners access the shipment, place bids are want to create their invoice, the entity information is always consultable.
Each shipment project now has a reporting tab, visible to admins. This tab shows all shipments, costs, invoicing statuses with a breakdown per cost center, if available. Users can drag and drop columns, filter and sort, .... and pivot.
A settings section is now available for client admins. In this section, a 'do not sync' flag can be set that prevents the invoice to be synced with the accounting system through the API. This can come in handy if the invoice was already handled oustide of the system, but the shiments needs to be flagged as invoiced, and statistical data needs to be complete
Previously, when an invoice was deleted, the shipments would not come in the available shipments list by default. Users would need to add them manually throught the search. Listening to your feedback, we made it easier to (re)add shipments after invoice deletion. The shipments will become visible in the open shipments table and can be selected.
We made it easier to maintain company entities. In the platform settings, administrators can modify, add or delete entities more easily.
We modified the invoicing API to ignore invoices with the 'do not sync' flag (see invoice remark above). Furthermore, we modified the invoice list API call to better filter the invoices that are are already flagged as synced.
As always, we applied various performance updates. Also, we are working hard to implement a ton of new features in the mobile app. So more to come!
A fix for the shipment overview's date filtering error. Now it is more easy to filter on today's loading or similar queries:
We have done a UI upgrade in the shipment history section with clearer user tags.
In the shipment project's pages, there is now a new admin section that offers data reports including accounting data and cost center breakdown. Furthermore, we fixed the sorting of carriers.
Freight invoice auditing
The invoice section has undergone changes too. We modified the access rules to release and approve invoices. Also, now it is possible to recall released invoices, as long as they are not flagged as synced with the API. As of now, we will also roll out a more transparent invoice history section, so that it is more clear who has done which updates when. This history section can be found in the general tab.
We rolled out some updates in the invoicing API this week.
Minor changes & performance improvements.
Freight invoice cost item selection is now stricter. Only cost items that are fully approved can be selected. Also a stricter filtering is done to avoid cost items from being invoiced twice.
Partners can now upload invoice documents by default, where this previously needed to be set up one by one.
Wrong currency field in UI field now fixed.
Grid state is now preserved after modification. When modifying the poject inbound or outbound grid, the column order, the filters and sorting are saved so that when you return on the project dashboard page, you do not need to redo the column selection.
Project grid sorting is improved, to allow fixed sorting rules again. The sorting order can be defined in the partner's coding section and is used to enforce a different sorting.
Redirect after shipment deletion is now improved. If working from the project dashboard, you are now redirected to the dashboard once again instead of the shipment overview page.
The invoice API is improved to capture the grouped cost center / cost unit cost aggregation.
Minor changes & performance improvements.
We are pleased to announce the release of Transmate’s newest version featuring a range of powerful new features for freight management and procurement. Our platform now offers an improved shipment overview, improved invoice cost filtering, as well as better partner management to streamline your logistics operations.
The shipment overview has been converted to a grid type overview. This allows you to easily copy the data to an excel or to documents. With this overview, you can:
- add columns from the available columns
- pin columns
- drag columns
The existing view and filter configuration remains in the view settings, allowing you to define which shipments are visible and which not, store and share shipment views.
We also made a major improvement on query performance in the shipment overview, allowing searches to run faster.
The scheduling overview remains available for views that hold a location filter. To learn more about creating a schedule overview, please read the following article link: https://www.transmate.eu/help/shipment-scheduling-tool/
We improved the sorting functionality by allowing sorting on all fields. Clicking on the header will toggle Ascending, Descending or sorting off.
The invoice api now returns a summary field as well, summarizing the details of the invoice lines by cost center and cost unit if allocated.
We have continued optimizing our platform by fixing some minor bugs and adding some technical improvements.
Warehouse picking screen improved with direct link to DHL and parcel carriers to fetch shipping options, costs and lead times.
- Pick & pack of goods in boxes
- Offer boxes for parcel shipping
- Get shipping options with prices
- Confirm option and retrieve parcel label
- Print manifest from warehouse view
- Get tracking numbers
Brand new year, various updates are available!
- Shipment overview: Make context more clear for partners (carriers that are bidding but have not yet assigned to will get a label indicating the bidding status)
- Transport modes: Allow for express and parcel to be selected in transport modes
- Spot bidding: Fix spot rate bidding for complex spot rate requests with multiple items.