Audit incoming freight invoices
Verifying freight invoices can be a time-intensive process. Matching invoices to past shipments, verifying charges versus contract, mismatching currency exchanges, ... . Transmate helps you to streamline the freight invoice handling process, matching invoice lines with shipment costs, triggering approval workflows, and flag mismatches.
Gain time by introducing carrier self-billing, allowing them to select agreed-on prices and convert them into a matched invoice.
for carriers and forwarders
Verify invoiced vs calculated charges from rate cards
Approve additional charges in a structured way
With integrated reporting
Transmate matches invoiced costs with accrued shipment costs and calculate the difference between invoiced and calculated cost.
Trigger approval processes for additional charges and deviations and route them to your organization. Automatically validate and approve invoices without delta.
Allow your carriers to generate invoices through the self-billing portal. Carriers can select performed shipments and build their invoice.
Self-billing allows for faster invoice approval at your carrier side. Friction-less invoices mean less disputes.
Track your spending, disputes, and calculated vs invoiced charges with various integrated reports. Perform invoice audits from digital invoice data, by parsing scanned invoices or allowing your carriers to conduct self-billing based on the available shipments in the system.
Get exception reports with the build-in BI reports and escalate misses, settle invoices and draw KPIs per carrier, per invoice. Data consolidation using dynamic uploads, data entry, API, and EDI connections. Either set up a freight audit yourself or get it fully serviced by Transmate.
What are the benefits
For you as a shipper:
- Simplify your freight invoice handling process
- Get notifications on missing rates
- Reduce administrative overhead
- Handle additional charges with grace
- Track spending
Thanks to Transmate's freight invoice verification platform, you can match, verify and approve freight invoices with ease. You can give your carriers access to the carrier portal, so they can initialize invoices through self-billing themselves.
As a shipper, you can reduce time and costs by checking invoices and identifying wrong charges with ease. Embedded reporting allows you to track margins and profitability.
The freight invoice module seamlessly integrates with Transmate's freight engine and freight spot-rate booking tool.
For your carriers & forwarders:
- Generate invoices from agreed-on rates using carrier self-billing module
- Faster invoice approval
- Less invoice disputes
- Consult past invoices and draw reports from integrated reporting
Carriers can initialize invoices and can consult past invoices through the carrier portal. Carrier invoices are generally approved much faster, leading to less hassle for both your administration and carrier administration.
Disputes are settled faster, with less hassle, and less communication back and forth, resulting in a healthier partner relationship.
How does it work?
Transmate can be used as a stand-alone platform as well as a fully-integrated bolt-on to your ERP, WMS or CMS. As a stand-alone, you can get started with minimal IT requirements. It is possible to get started as stand-alone and to implement a data connection later on.
- Fully integrated with ERP, WMS or CMS
Transmate is cloud-based and accessible from anywhere, on various devices. Data is encrypted and stored securely. Once your supply chain partner has accepted the inivte, he can see relevant information that you share with them. Automated messages and notifications are triggered from the system and provide updates to carriers, shippers and consignees.
Transmate offers various modules, spanning the full value chain:
- Freight procurement
- Freight bookings
- Transport execution
- Invoice handling
Integrate all your logistics processes in a single platform, while linking your value chain members in the cloud. Share relevant information, execute your logistics and control your costs.